Agent Swarm
Deployment
Client: Dolphin AI — AI-native platform serving enterprise clients, Melbourne
Published May 2026
The Challenge
Inefficient outbound and poor lead qualification
Dolphin AI's sales team was spending 60% of their time on prospecting — sourcing contacts, writing outreach, updating CRM records — with no systematic lead-scoring. High-value prospects received the same outreach as poor-fit ones. The pipeline was large but poorly qualified; conversion rate was 40% below industry benchmark.
The Approach
Multi-agent swarm with HubSpot integration
Saed designed and deployed a multi-agent swarm that automated every pre-closing sales function. Lead sourcing, enrichment, personalised outreach, and CRM logging now happen without human involvement. The sales team was repositioned to manage relationships and close qualified opportunities — the activities that require human judgment.
The Swarm Architecture
The swarm uses LangChain as the orchestration layer, with Azure Functions handling scaling and Zapier bridging the HubSpot integration. Each agent is stateless and independently testable — a critical design decision for a compliance-sensitive enterprise platform.
Lead Sourcing
The prospect agent sources leads from LinkedIn, Crunchbase, and curated enterprise-intent databases. Filtering by company size (100–5000 employees), tech stack (cloud-native), and recent fundraising events.
Data Enrichment
Each lead is enriched with company revenue estimate, key decision-maker contacts, tech stack, recent news, and a calculated ICP score. Leads below the score threshold are discarded before outreach.
Personalised Outreach
The outreach agent writes an 80-word hyper-personalised email for each qualified lead, referencing a specific company event (funding round, product launch, LinkedIn post) within the last 30 days.
HubSpot Integration
Every agent action is logged to HubSpot via the Zapier webhook — lead created, enriched, contacted, replied, scheduled. The CRM becomes a live audit trail of the swarm's activity.
Human Escalation
Leads from accounts over $100K estimated ACV trigger a human-review flag before outreach fires. The swarm pauses, surfaces the lead in Slack with its enrichment data, and waits for approval.
Client Testimonial
"The swarm Saed built changed how we think about sales. We went from a team grinding through manual outreach to a system that sources, qualifies, and contacts hundreds of prospects a day while our reps focus on closing. The pipeline quality is night and day."CEO, Dolphin AI — Melbourne
Rating: 5/5 · Verified engagement
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